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WOODHALL SPA CROQUET CLUB

CONSTITUTION ORIGINALLY AGREED 1992,
AMENDED 1997, 1998, 2003, 2004, 2012 AND 2014

 

1 Title :

 The Club shall be called the Woodhall Spa Croquet Club, hereafter referred to as the Club.

 2 Objects :

 The objects of the Club are to foster and promote the sport of croquet at all levels, providing opportunities for recreation and competition.

 3 Membership :

 Membership of the Club shall be open to anyone interested in croquet regardless of age, sex, disability, ethnicity, nationality, sexual orientation, religion or other beliefs and subject to the approval of the General Committee and membership will be confirmed on the payment of an annual subscription to be decided by the committee. This shall be on joining the Club and a membership card shall be given in receipt of the subscription. A register of members shall be kept and only fully paid up members shall vote at the Annual General Meeting (AGM) of the Club.

 Membership classes are as follows:-

Ordinary membership is open to any individual on the age of 21 years on 1st March

Junior membership is open to any individual under the age of 21 years on 1st March

Non-playing membership is open to any individual

In addition, the committee may, in its absolute discretion, appoint a member of the Club to become an Honorary or Life Member of the Club in recognition of services rendered to the Club. An Honorary or Life Member of the Club shall be entitled to membership of the Club for his or her life without payment of the Club's subscription and having the same rights and obligations as full membership of the Club.

4 Management :

A: Officers

The officers of the Club shall be as follows:-

Chairman, Secretary and Treasurer  -  to be known as Executive Officers

B: Election of Officers

All officers shall be elected at the AGM of the Club from and by the members of the Club

All officers are elected for a period of one year.

C: General Committee

The affairs of the Club shall be controlled by a General Committee comprising of the Executive Officers of the Club and four members. The committee shall meet at agreed intervals. A quorum shall be three persons.

D: Trustees

 Trustees will be elected at a General or Special Meeting by a majority of the members present and entitled to vote and shall remain in office during the pleasure of the Club. Any or all of the Trustees may be removed by a majority of three quarters of the Members present at a Special General Meeting and called for the purpose in the following manner:-

                 a) At the direction of the Committee or

b) Upon receiving a request signed by one fifth of the members. The secretary thereupon will give notice to members of the meeting

 In case of a vacancy caused by the removal, resignation or death another Trustee shall be elected at the Special General Meeting called for the purpose in the manner as provided under rule 8

 All the property and associated equipment belonging to the Club shall be vested in the Trustees upon trust for the members for the time being and shall be applied and dealt by the Trustees in accordance with the directions and wishes of the members. Every Trustee shall be entitled to be indemnified by the Club from and against all liability costs, damages, claims and demands incurred or suffered arising out of and in connection with anything done as a Trustee of the Club.

5 Finance :

 The Club shall be financed by members' subscriptions and by other suitable means. An accurate account of the finances of the Club shall be kept by the Treasurer and shall be available for all reasonable inspection and audited by an auditor or examiner of accounts before the AGM. For the convenient handling of its finances the Club shall have a current bank account.

 The following officers:- Chairman, Secretary and Treasurer shall be authorised to sign cheques on behalf of the Club and cheques drawn on the Club's account must be signed by two of the foregoing Officers.

6 Discipline :

 All matters concerning discipline will be referred to the Committee.

7 AGM :

The AGM of the Club shall be held not later than the end of February each year. The business of the AGM shall include reports of the activities of the club during the preceding year and the election of the Officers for the ensuing year as in Rule 4.

 8 Special General Meeting :

 A Special General Meeting of the Club shall be called as the General Committee may determine or by request for such a meeting by a minimum of three members of the Club submitted in writing to the secretary.

9 Alteration of Constitution :

No alteration shall be made in these rules except at the AGM or a Special General Meeting of the Club. Any alteration or amendment must be proposed and seconded by members of the Club and must be supported by not less than two thirds of those members present at the meeting.

Any member may suggest an alteration to this constitution but such suggestion must be placed with the secretary six weeks before the AGM to allow all members of the Club to consider the proposed alteration and to subsequently vote on the proposal at the AGM.

10 Dissolution :

If at any General Meeting of the Club a resolution be passed for the dissolution of the Club then such resolution shall at a Special General Meeting (held not less than one month thereafter) be confirmed by a majority of two thirds of the members of the Club being present.

The committee shall thereupon  or at such date shall have been specified in the resolution, proceed to realise the property of the Club after the discharge of all liabilities as specified in the resolution at the Special General Meeting.

 After discharging all debts and liabilities the remaining assets shall not be paid to or distributed among the members but shall be given or transferred to some other voluntary organisation having objects similar to those of the Club.

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